Student Life

Tuition, Fee & Scholarships

Tuition Fee Exemption

[News]

- Orientation of application for the tuition fee exemption in Fall Semester will be held. (Updated June 21, 2019)  

- The result of the application for the enrollment fee exemption/deferment has been notified on Student Portal System.  (Updated June 19, 2019) 

- The application period for the enrollment fee exemption/deferment and the tuition fee exemption of 2019 spring semester has ended.  (Updated April 19, 2019) 

- Exemption of NHK Broadcast Receiving Fee  
  For further information, please check here.(Updated February 4, 2019)

- Regarding The Great East Japan Earthquake, Kumamoto Earthquake, The Heavy Rain Event of July 2018, The Hokkaido Eastern Iburi Earthquake
  For students and parents (Regarding Tuition Fee Exemption) 学生・保護者のみなさまへ(授業料免除関連)

1. Tuition Fee Exemption System

 Tuition Fee Exemption System is mainly for students who cannot afford to pay the tuition fee for economic reasons and are recognized as an outstanding academic performer. The system is to exempt the tuition fee in the semester (spring/fall semester) upon selection based on the application.
 Since Tuition Fee Exemption is implemented within the limited budget, not all applicants are necessarily exempted. The exemption amount is “full exemption”, ”half exemption” or ”quarter exemption” of the tuition fee in the semester.

2. Eligibility

Applicant Eligibility for Tuition Fee Exemption
  1. Students who cannot afford to pay the tuition fee for economic reasons and are recognized as an outstanding academic performer .

  2. Students who are recognized as being economically challenged because a main provider of the student’s educational expenses passed away within six months* before starting the semester or the student/provider has suffered from natural disasters within six months* before starting the semester.

    *Regarding newly-enrolled students, “within one year before university enrollment”.

※ “within six months before starting the semester”
    - Applicants for Spring Semester: from October 1 in the previous year to March 31 in the application year.
    - Applicants for Fall Semester: from April 1 to September 30 in the application year.

[Notes] Following students are not eligible to apply.
   - Those who have already paid the tuition fee for the semester.
   - Those who work at a company, government office or school and others, and receive a subsidy from those organizations as the tuition fee.
   - Scholarship students or government-sponsored international students who receive the scholarship from those organizations as the tuition fee.
   - Those who repeat a year or exceed the standard study term with no specific reasons such as leave of absence, illness, study abroad and others*.

* If you have a specific reason for repeating a year or exceeding the standard study term (within a year, in principle), please contact an office in charge.

 

3. Periods of Application and Result Notification

Semester Application Period Result Notification
Spring Semester Mid-to-late February to Mid-to-late March Mid-to-late July
Fall Semester Early in August to Mid-to-late September Mid-to-late December

 ※ For further information on application period and submission counters, please refer to the following link “Application for Tuition Fee Exemption, Spring Semester 2019” in “4.Orientation of Application for Tuition Fee Exemption”.
※ For newly-enrolled students, the application period is different from the above. Please refer to a guide on the tuition fee exemption enclosed with enrollment procedure documents which are sent to successful examinees.
※If you cannot apply for the exemption during the application period because of leave of absence, study abroad and other reasons, please contact an office in charge.

[Application through a whole year]
 In principle, you need to apply for the tuition fee exemption for spring and fall semester separately. However, if your household situation in fall semester is expected to be the same as spring semester, you can apply for spring and fall semester exemption together when applying for spring semester. Since the screening will be conducted each semester separately, the screening results of the spring and fall semester are not necessarily same.

※ If you apply for spring and fall semester together and your applied information would change for fall semester, please be sure to submit change application during the period of fall semester application.

4. Orientation of Application for Tuition Fee Exemption

 Orientations of application for the tuition fee exemption in Fall Semester will be held. 
   Orientation Schedule

[Application Period and Counters]      
       (1) Application for Tuition Fee Exemption, Spring Semester 2019
     - For all students except for the following (2) and (3)

       (2) Application for Tuition Fee Exemption, Spring Semester 2019 
          - For students in School/Graduate School of Engineering*
          - For students in Graduate School of Information Science and Electrical Engineering

       (3) Application for Tuition Fee Exemption, Spring Semester 2019 
          - For students in Graduate School of Integrated Frontier Sciences

          * Students in first year (at present) or in Department of Architecture, please refer to "(1) Application for Tuition Fee Exemption, Spring Semester 2019" above.

5. Application Process for Tuition Fee Exemption

 At the procedure of university enrollment, freshmen and transfer students (including new graduate students) need to submit “Tuition Fee Exemption Application” enclosed with enrolment procedure documents*1). After submitting, please go on to the following steps.

  *1) If you wish to apply for Enrollment Fee Exemption/Deferment, please also submit “Enrollment Fee Exemption/Deferment Application”.
   For further information on Enrollment Fee Exemption/Deferment, please refer to Enrollment Fee Exemption and Enrollment Fee Deferment.  
 
(1)Pre-check of Application Contents(at submission counters)
 To ensure the web registration (Step1) smoothly, we will check your application contents and required documents at a designated counter during Pre-check period. Please fill in and bring “Tuition Fee Exemption Application Contents Pre-check Sheet”*2) to the counter with required documents*3).
 
 *2) Regarding “Tuition Fee Exemption Application Contents Pre-check Sheet”, you can download at the following “6. Documents and Forms for Application” or receive at counters.       
   *3) For further information on the required documents, please refer to “2019 Guide Book of Enrollment Fee Exemption and Deferment/Tuition Fee Exemption Applications”.
 

(2)Step1 (Web Registration)
After loging in to Student Portal System (Campusmate), please click “Enrollment/Tuition Fee Exemption/Deferment App.sys” on the bottom right of the screen to enter your information*4).
 
   *4) Application System is not compatible with smartphones. Please log in from computers.
 

(3)Step2 (Submission of Required Documents)
 After printing out “Application Form” filled in at Step1, please submit it with the required documents and forms to the designated counter.  

[Notes on Application]
   - You cannot apply for the exemption after the application period. Please be sure to observe the deadline.
   - Both Step1 and Step2 are required for completing your application. Application for exemption is not completed by submitting “Tuition Fee Exemption Application” or Step1 only.

[Notes after Application]
 - If you do not respond to contact from a person in charge of exemption about the required documents, or if you do not submit the required documents by the deadline without any contact, your application will be canceled even if you have completed Step2.
 - By applying for the exemption, the payment of the tuition fee is deferred until the result is notified.
 - If you pay the tuition fee before the result notification, your application will be canceled. Therefore, please do not pay the tuition fee until the result is notified.

6. Documents and Forms for Application

 Before applying for the tuition fee exemption, please read carefully the instructions of “2019 Guide Book of Enrollment Fee Exemption/Deferment and Tuition Fee Exemption Applications” and “Enrollment Fee Exemption and Deferment Application System/Tuition Fee Exemption Application System Operation Manual”.   

(1) Guidebook for Application    Updated January 23, 2019
  ・2019 Guide Book of Enrollment Fee Exemption/Deferment and Tuition Fee Exemption Applications

(2) Operation Manual of Application System    Updated January 18, 2019
  ・Enrollment Fee Exemption and Deferment Application System/Tuition Fee Exemption Application System Operation Manual
 
(3) Pre-check Sheet for Exemption Application (Spring Semester 2019) Updated January 18, 2019
2019 Tuition Fee Exemption Application contents pre-check sheet (For international students)

2019 Tuition Fee Exemption Application contents pre-check sheet (For international students who earn more than 1,040,000 yen per year)


(4) Forms    Updated January 18, 2019
Please download required forms from below.

(Form1)Self-Supporting International Student Budget Report 

 ※ Notes   

(Form2) Income (expected) Certificate
(Form5-1) Certificate of Enrollment of Siblings
(Form5-2)Certificate of Enrollment of Siblings(For Vocational School)

(Form11-2)(Front) Statement of Reasons for Extension beyond Standard Study Term

(Form11-2)(Back) Tuition Fee Exemption Application for those who have repeated a year or exceeded the standard study term

Statement of Room Sharing
Pasting base paper

7. Notification of Result

(1)The result of the application for the tuition fee exemption will be notified within the periods below.
           Spring Semester: Mid-to-late July
           Fall Semester: Mid-to-late December

(2)The result will be notified to "Message For You" on Student Portal System.
                 (URL) PC: https://ku-portal.kyushu-u.ac.jp/campusweb/top.do
                            Mobile Phone: https://ku-portal.kyushu-u.ac.jp/campusweb/sptop.do 

  ※ The result won’t be sent by postal mail.
  ※ User ID and password for Student Portal System are same as for SSO-KID. If you forgot or want to change them, please see the information on Single Sign-On Web Portal.

8. Contact (Counters)

Ito Campus

- First year undergraduate students in all schools/departments
- Second year and above students in School of Interdisciplinary Science and Innovation, Science, Agriculture, 21st Century Program
- Students in Graduate School of Science, Mathematics, Systems Life Science, Bioresource and Bioenvironmental Sciences

Students’ Payment Exemption Section, Career and Scholarship Support Division, Student Affairs Department
(Center Zone 1, 2nd floor) 

092-802-5948

- Second year and above students in School of Engineering (excluding Department of Architecture)
- Students in Graduate School of Engineering, Information Science and Electrical Engineering, Integrated Frontier Sciences*

Student Support Section, Administrative Office Student Affairs Division (Engineering, Information Science and Electrical Engineering and Integrated Frontier Sciences)
(West Zone 4, 2nd floor)
092-802-2736

- Second year and above students in School of Letters, Education, Law, Economics, Engineering (Department of Architecture)
- Students in Graduate School of Humanities, Human-Environment Studies, Law, Economics
- Integrated Sciences for Global Society
- Students in Law School*

Student Support Section,
Administrative Office Student Support Division (Humanities, Human-Environment Studies, Law, Economics and Integrated Science for Global Society)
(East Zone 1, 1st floor)
*For students in Law School, please submit to Law School Office in Ropponmatsu Campus.

092-802-6381

Hospital

- Second year and above students in School of Medicine (Department of Medicine, Biomedical Science)

- Students in Graduate School of Medical Sciences (excluding Department of Health Sciences)  

Student Affairs Section for School of Medicine, Administrative Office Student Affairs Division (Medical Sciences, Dental Science and Pharmaceutical Sciences) 092-642-6021

- Second year and above students in School of Medicine (Department of Health Sciences)

- Students in Graduate School of Health Sciences (Department of Health Sciences)

Student Affairs Section for Department of Health Sciences, Administrative Office Student Affairs Division (Medical Sciences, Dental Science and Pharmaceutical Sciences) 092-642-6680

- Second year and above students in School of Dentistry

- Students in Graduate School of Dental Science

Student Affairs Section for Graduate School of Dental Science and School of Dentistry, Administrative Office Student Affairs Division (Medical Sciences, Dental Science and Pharmaceutical Sciences) 092-642-6262

- Second year and above students in School of Pharmaceutical Sciences

- Students in Graduate School of Pharmaceutical Sciences

Student Affairs Section for Graduate School of Pharmaceutical Sciences and School of Pharmaceutical Sciences, Administrative Office Student Affairs Division (Medical Sciences, Dental Science and Pharmaceutical Sciences) 092-642-6541
Ohashi Campus

- Second year and above students in School of Design  

- Students in Graduate School of Design

Student Support Section, Administrative Office Student Affairs Division (Design) 092-553-9489
Chikushi Campus
- Students in Interdisciplinary Graduate School of Engineering Sciences Student Support Section, Administrative Office Student Affairs Division 092-583-7513

 

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