入試・入学 Admissions

Tuition Fee Exemption, Enrollment Fee Exemption/Deferment

NEWS

● Important information is now available regarding the University's Original System for tuition fee exemption and enrollment fee exemption/deferment for the spring semester of 2025 and the Emergency Tuition Fee Exemption application for the same semester. (Updated February 6, 2025)

The University's Exemption System

1. The University's Original System for Tuition Fee Exemption, Enrollment Fee Exemption/Deferment

Kyushu University has its application system, the "original system," for students facing financial challenges in paying enrollment and tuition fees. This system is intended for individuals who excel academically but face difficulties in covering enrollment and tuition fees, as well as those with exceptional circumstances that hinder their ability to pay those fees. To learn more about eligibility and requirements, please refer to the "Application Guidebook" below.

Exemption Amounts
- Enrollment Fee: Full exemption or half exemption available.
- Tuition: Full, half, or one-quarter exemption available.
*Additionally, a deferment system for admission fees is available, allowing students to postpone payment until the end of September for those admitted in April.

2. Emergency Tuition Fee Exemption
This system provides an emergency exemption of tuition fees to students whose household finances have a sudden financial situation change due to the impact of COVID-19. The exemption amount can be full, half, or one-fourth of the tuition fee. For more information on eligibility and other requirements, please refer to the "Application Guidelines for Emergency Tuition Fee Exemption,  Spring semester of 2025" provided below.

1. The Original System 

(1) Application Procedure
Please read the “Application Guidebook” carefully and complete the application procedures within the application period. The application procedure has two steps: web registration (Step 1) and document submission (Step 2). Applicants must complete those two steps by the deadline.

Application Guidebook for the Spring semester of 2025 (Click and Download)
How to read the required certificate*
*It explains how to read various certifications required for application.

Regarding the advance application for enrollment and deferment
If you wish to apply for an enrollment fee exemption or deferment, please submit an “Advance Application Form” during the enrollment procedures without paying the entrance fee.
⇒If you are enrolling as an undergraduate student, please apply in advance via the web-based enrollment procedure system.
Graduate students must submit the form with the admission information document: click here.

Note: If an applicant has submitted an advance application but has not completed the post-enrollment procedures (1st and 2nd applications), the application will be treated as declined, and the enrollment fee must be paid immediately. A late fee will be added if the admission fee is paid after the deadline for submission of the 2nd application by those who have not completed the 1st and 2nd applications.

(2) Application periods 
For current students
Application Step 1 (Web Registration): February 14 (Fri.)March 13 (Thr.)
Application Step 2 (Documents submission): February 14 (Thr.)–March 14(Fri.)
*Japan Time, excluding 2/25-2/26, Saturdays, Sundays and holidays

Note: Individuals intending to enroll in a master's or doctoral program starting in April 2025 must apply according to the new student application schedule. Please adhere to the instructions included in the enrollment documents.

●For Newly-enrolled students*
*Admission in April 2025
Application Step 1 (Web Registration): April 3 (Thr.)–April 15 (Tue.)
Application Step 2 (Documents submission): April 3 (Wed.)–April 16(Wed.)
*Japan Time, excluding Saturdays and Sundays.
Notes:
① If you are a student who enrolled in October 2024 and wish to apply for this tuition fee exemption, please apply as a current student within the deadlines above.
② Please finish extra time for Steps 1 and 2; submitting documents three days before the deadline would be preferable. .  
③ If you do not complete Step 1 and Step 2, your application will be invalid.
④ Application submission after the deadline is unacceptable for any reason.

(3) Result notification 
The result will be notified on the Student Portal System in late July. 

Note: If you get a result except for full exemption, Please finish your payment by the deadline written on your result notification. Please refer to page 9 of the Application guidebook for further details.

(4) Forms for application 
Before going to Step 1, please complete the pre-check sheet for practice. This sheet has the same questions as Step 1, and filling in your answers on web registration will be helpful.
① Pre-check Sheet for Exemption Application     
Pre-check Sheet (For international students)
Pre-check Sheet (For international students who receive an annual income of more than 1,030,000 yen.)
② Forms
Please download the required forms below.

Form No.

Document name

Excel/Word

PDF

Form 1

Budget Report 

Excel

 ----------
Form 2-1 Estimated Annual Income Statement
(Filled in by yourself) 
Excel  ----------
Form 2-2 Estimated Annual Income Certificate
(Issued by employer)
Word PDF
Form 2-4 TA・RA Estimated Annual Income Certificate  Word PDF
Form 3-1 Attachment Sheet for the Withholding Slip  Word PDF
Form 3-2 Attachment Sheet for the Final Tax Return
*Please use the Japanese version.
Word PDF
Form 3-3 Attachment Sheet for Pay slips  Word PDF
Form 5-1 Certificate of Siblings' Enrollment  Word PDF
Form 5-2 Certificate of Siblings' Enrollment
(For Vocational School)
Word PDF
Form 7 Statement of Room Sharing  Word PDF

Form 11-2

Statement of Reasons for Extension Beyond Standard Study Term 

Word

PDF

(5) Contact (Inquiry and Submission Counter)

Your Grade and School/Graduate School

Submission Counter

Contact Number
Ito Campus

- First-year undergraduate students in all schools/departments
- Second-year and above students in the School of Interdisciplinary Science and Innovation, Science, Agriculture
- Students in Graduate School of Science, Mathematics, Systems Life Science*, Bioresource and Bioenvironmental Sciences, Joint Graduate School of Mathematics for Innovation

*Students in the Graduate School of Systems Life Sciences may also submit their documents directly  to the Student Affairs Section of the School of Medicine (Hospital Campus). Note that this is for submission only, and no pre-check is available.

Students' Payment Exemption Section, Career and Scholarship Support Division, Student Affairs Department
(Center Zone 1, 2nd floor) 

092-802-5948

Dedicated E-mail address for application:
sinseigagmenjyo@jimu.kyushu-u.ac.jp

- Second-year and above students in the School of Engineering (excluding the Department of Architecture)
- Students in Graduate School of Engineering, Information Science and Electrical Engineering, Integrated Frontier Sciences*

*Graduate School of Integrated Frontier Sciences students may also submit their materials to the Student Support Section in East Zone 1 (Ito Campus) or to the Student Support Section, Administrative Office, Student Affairs Division, Design (Ohashi Campus). Note that this is for submission only, and no pre-check is available.

Student Support Section, Administrative Office Student Affairs Division (Engineering, Information Science and Electrical Engineering and Integrated Frontier Sciences)
(West Zone 4, 2nd floor)

092-802-2736

kotgakusei@jimu.kyushu-u.ac.jp

- Second-year and above students in the School of Letters, Education, Law, Economics, Engineering (Department of Architecture)
- Students in Graduate School of Humanities, Human-Environment Studies, Law*, Economics, Integrated Sciences for Global Society, Joint Graduate School of Digital Humanities

*Law school students may also submit their documents directly at the law school office(Ropponmatsu Campus). Note that this is for submission only, and no pre-check is available.

 

Student Affairs Division for Planning and General Affairs
(Humanities, Human-Environment Studies, Law, Economics, and Integrated Sciences for Global Society)
(East Zone 1, 1st floor)

092-802-6385/6382

jbggakusei@jimu.kyushu-u.ac.jp

Hospital

- Second-year and above students in the School of Medicine (Department of Medicine, Biomedical Science)
- Students in the Graduate School of Medical Sciences (excluding the Department of Health Sciences

Student Affairs Section for School of Medicine, Administrative Office Student Affairs Division (Medical Sciences, Dental Science, and Pharmaceutical Sciences)

092-642-6021

ijgigakuka@jimu.kyushu-u.ac.jp

- Second-year and above students in the School of Medicine (Department of Health Sciences)

- Students in the Graduate School of Health Sciences (Department of Health Sciences)

Student Affairs Section for Department of Health Sciences, Administrative Office Student Affairs Division (Medical Sciences, Dental Science, and Pharmaceutical Sciences)

092-642-6541

ijghoken@jimu.kyushu-u.ac.jp

- Second-year and above students in the School of Dentistry

- Students in the Graduate School of Dental Science

Student Affairs Section for Graduate School of Dental Science and School of Dentistry, Administrative Office Student Affairs Division (Medical Sciences, Dental Science, and Pharmaceutical Sciences)

092-642-6262

ijgsigaku@jimu.kyushu-u.ac.jp

- Second-year and above students in the School of Pharmaceutical Sciences

- Students in the Graduate School of Pharmaceutical Sciences

Student Affairs Section for Graduate School of Pharmaceutical Sciences and School of Pharmaceutical Sciences, Administrative Office Student Affairs Division (Medical Sciences, Dental Science and Pharmaceutical Sciences)

092-642-6533

ijgyakugaku@jimu.kyushu-u.ac.jp

Ohashi Campus

- Second-year and above students in the School of Design  

- Students in the Graduate School of Design

Student Support Section, Administrative Office Student Affairs Division (Design)

092-553-9489

gkggakusei@jimu.kyushu-u.ac.jp

Chikushi Campus
- Students in the Interdisciplinary Graduate School of Engineering Sciences Student Support Section, Administrative Office Student Affairs Division

092-583-7513

srggakusien@jimu.kyushu-u.ac.jp

2. Emergency Tuition Fee Exemptiont

(1) Application procedure
Please read the following "Application Guidelines" carefully and complete the application procedures within the application period.
Application Guidelines For Emergency Tuition Fee Exemption, Spring Semester 2025 (Click and Download)

(2) Application period
April 3(Thr.)-April 16(Wed.),2025
Notes: The application period for current students differs from the original system. Applications received after the application deadline will not be accepted for any reason.

(3)Result notification
The results will be notified on the Student Portal System in late July.
Please note that tuition fees other than the full amount will be deducted on July 28.

(4) Forms 

Please download the required forms below.

Application From  Emergency Tuition Fee Exemption Application Form (for students with independent livelihood, privately financed international students)
Form 1 Budget Report
Form 7 Statement of Room Sharing
Form 5-1 Certificate of Sibings' Enrollment

(5) Contact 
Student's Payment Exemption Section, Career, and Scholarship Support Division,
Student Affairs Department (2nd floor, Center Zone 1)
Email: kinkyumenjyo@jimu.kyushu-u.ac.jp
(for emergency tuition fee Exemption application)
Tel: 092-802-5948/5949